Write labels for the next reader

Describe the contents

Use a short noun phrase that names what is actually inside: spare notebook covers, desk adapters or paper awaiting filing. Labels such as 'miscellaneous' make the container easy to fill and difficult to search. If a group has no useful name, consider whether it contains more than one group.

Put the label where it is seen

A box viewed from a shelf needs a label on its visible edge. A pouch stored flat may need one near its opening. Test the label from the position in which someone will look for it, rather than only while holding the container in good light.

Choose lettering that remains readable at that distance. Adding more words is less helpful than removing the words that do not distinguish this container from the next.

Allow the label to change

Contents change. Use a replaceable card or a removable label where a group is still taking shape. Check labels after rearranging storage so an old description does not become a confident direction to the wrong place.